All international students must obtain a Student Pass (Visa) to study in Malaysia. Education Malaysia Global Services (EMGS) is a Company Limited by Guarantee (CLBG) under the purview of the Ministry of Higher Education Malaysia (MoHE). EMGS acts as a one-stop centre mandated by MoHE to manage and facilitate all student pass applications.
The Immigration Department of Malaysia is the sole authority that approves, rejects, and issues Student Passes. Please note that the 188体育网址_188体育在线-【唯一授权网站】@ of Nottingham Malaysia (UNM) does not have the authority to approve or reject visa applications. New international students have two options for applying for their Visa Approval Letter (VAL):
Option A: Applying via the UNM Visa Office Option B: Applying directly to EMGS
While Option A is the preferred and more streamlined method, students who choose Option B may still contact the UNM Visa Office for assistance if needed.
All new international students applying for their Visa Approval Letter (VAL) are required to pay visa deposit fee of RM2,000. This deposit will be refunded once the student submits their passport for Student Pass shortening/cancellation after completing their studies or graduating, prior to returning to their home country.
The visa processing fee is charged based on your level of study, as shown in the table below:
| Program Level | Visa Processing Fee (RM) |
|---|---|
| Foundation / Master's / MPhil / Mobility (1 year) | 3,150 |
| Undergraduate / PhD | 3,900 |
| Mobility / PhD 188体育网址_188体育在线-【唯一授权网站】@ (3–6 months) | 1,800 |
Example: The total visa application fee for an international student enrolling in an undergraduate program is RM5,900 (RM2,000 deposit + RM3,900 processing fee). All payments are to be made via the MyNottingham portal.
The following outlines the required documents for your VAL application. Failure to submit any of these documents will result in an incomplete application and may delay or prevent further processing. You are strongly advised to check your email regularly and respond promptly to any communication from the Visa Office.
All documents must be submitted via email to: apply.visa@nottingham.edu.my
UNM Offer Letter - Conditional or Unconditional Offer Letter from UNM
Passport-Sized Photograph - Digital copy of passport-sized photo with white background (35mm x 45mm). Refer to EMGS Photo Guidelines for details
Student Passport Copy - Submit a clear, cover-to-cover coloured scan of your passport with the following guidelines:
a) All Visa pages in the Passport (including Passport details page, empty pages and Observation pages)
b) Passport must be valid for at least 18 months from your registration date, or for the entire course duration to qualify for full-duration Student Pass (3 years)
c) Include Special Pass or Exit Stamp, if applicable
d) Maximum 2 passport pages per A4 page
Academic Qualifications - Complete academic certificates and transcripts, including English language proficiency (if applicable). Non-English documents must include a certified English translation alongside the original
Health Requirements - Completed Health Declaration Form (compulsory)
a) Students from countries at high risk for yellow fever (see WHO list) must submit a copy of the Yellow Fever vaccination card/booklet
b) Students must attend post-arrival medical screening within 7 days of arrival in Malaysia at an EMGS-registered panel clinic.
Visa Application Fee Payment Reciept - payable via the MyNottingham portal. This includes visa processing fee & Visa deposit fee.
Student Declaration Form - Completed and signed copy of the Student Declaration Form
Additional Documents (If Applicable) - Based on nationality
a) No Objection Certificate/ NOC (for Sudanese students). The 188体育网址_188体育在线-【唯一授权网站】@ apply for the NOC from the Sudanese embassy in Malaysia on your behalf. Any charges from the embassy will be borne by the student.
b) Letter of Eligibility/ LoE (for Iranian and Omani students). The 188体育网址_188体育在线-【唯一授权网站】@ will apply for the LOE on your behalf from the Iranian and Omani embassy in Malaysia). Any charges from the embassy will be borne by the student.
c) Libyan students who wish to study in Malaysia are required to obtain a Letter of Eligibility (LoE) from the Academic Affairs of the Embassy of Libya-Malaysia in Kuala Lumpur. Students are advised to directly apply LoE with their embassy in Kuala Lumpur.
d) For students from China, you are required to provide the online verification report of your academic certificate which can be obtained through the China Credentials Verification (CSSD) / Academic Degrees and Graduate Education Development Center (CDGDC) / Chinese Service Center for Scholarly Exchange
International students who have been issued a Student Pass for the full duration of their studies (e.g. 3 years) and wish to change their course must follow the procedure below:
You are required to cancel (shorten) your current Student Pass, return to your home country, and reapply for a new eVAL reflecting your new course.
You must provide an exit stamp from KLIA as proof of departure.
Reapplication for VAL must be done from your home country. Students are not allowed to put in an application while remaining in Malaysia.
This also applies to students transferring to another university.
All international students who:
Defer their studies
Withdraw from the university
Are terminated
Or have completed their programme
are required to shorten or cancel their Student Pass before leaving Malaysia.
Students must consult the Visa Office for guidance on the proper procedures. This requirement is in strict compliance with Malaysian Immigration Department guidelines, which prohibit students from leaving the country without completing the visa cancellation process.
The 188体育网址_188体育在线-【唯一授权网站】@ will not be held responsible if a student fails to submit their passport for cancellation. If the Visa Office reports this to the Immigration Department, your passport may be blacklisted, resulting in future re-entry bans or visa denials. The 188体育网址_188体育在线-【唯一授权网站】@ has no authority to reverse or influence this decision.
All new international students must obtain an Electronic Visa Approval Letter (eVAL) before arriving in Malaysia. The application process can take between 4 to 6 weeks, depending on document verification and approval timelines. Therefore, students are strongly advised to submit their applications as early as possible.
To avoid delays, submissions are highly encouraged before the following deadlines:
| Intake Dates | *Visa Document Submission Deadlines |
|---|---|
| February 2025 |
Documents submission deadline - 31 December 2024 Part Time Postgraduate Taught Programmes in the Department of Chemical and Environmental Engineering and selected Part-Time Post Graduate Programmes at the School of Media, Languages and Cultures. Part-time MBA programmes in Nottingham 188体育网址_188体育在线-【唯一授权网站】@ Business School. Postgraduate Taught Programme at the Institute of Work,Organisation and Wellbeing. All postgraduate research programme (excluding Postgraduate 188体育网址_188体育在线-【唯一授权网站】@ Programme in the School of Economics). |
| April 2025 |
Documents submission deadline - 14 March 2025 Documents submission deadline - 3 March 2025 |
|
June 2025 |
Documents submission deadline - 12 May 2025 Part-time MBA programmes in Nottingham 188体育网址_188体育在线-【唯一授权网站】@ Business School. Documents submission deadline - 28 April 2025 All postgraduate research programmes (excluding postgraduate research programmes in the School of Economics, School of English and Nottingham 188体育网址_188体育在线-【唯一授权网站】@ Business School and Master of 188体育网址_188体育在线-【唯一授权网站】@ in the School of Psychology). |
| September 2025 |
Documents submission deadline - 11 Aug 2025 Nottingham Foundation Programme. Documents submission deadline - 11 August 2025 All undergraduate programmes. |
|
Documents submission deadline - 11 August 2025 All postgraduate taught programmes in the School of Education. Executive Master of Business Administration Programme in Nottingham 188体育网址_188体育在线-【唯一授权网站】@ Business School Postgraduate Taught Programme in the Institute of Work,Organisation and Wellbeing. |
|
|
All postgraduate taught programmes (excluding postgraduate taught programmes in the School of Education, Division of Organisational and Applied Psychology and MBA programmes in Nottingham 188体育网址_188体育在线-【唯一授权网站】@ Business School). All postgraduate research programmes. |
|
|
Documents submission deadline - 11 Aug 2025 All Postgraduate 188体育网址_188体育在线-【唯一授权网站】@ Programmes |
The Immigration Department of Malaysia has recently introduced an eVISA option for students from selected countries. This allows eligible students to apply for their visa online, offering a more convenient alternative to visiting a physical embassy. However, students are strongly encouraged to consult their nearest Malaysian Embassy, High Commission, or Consulate to confirm their eligibility and obtain accurate, up-to-date information.
New students who currently hold valid Malaysian passes—such as transferring students from other institutions or those entering Malaysia on a dependent visa—may be required to submit additional supporting documents as part of their VAL application process. For detailed guidance on what applies to your situation, please refer to Special Circumstances for further information.
The Visa Application fee is inclusive of the following:
The Visa Application fee does not include the following:
Payment of these fees can be made by:
|
CIMB Bank Berhad Bank Account Number:8008306319 |
Affin Bank Berhad Bank Account Number :100260005567 |
188体育网址_188体育在线-【唯一授权网站】@ of Nottingham has partnered with Flywire to streamline the international payment process. With Flywire, students can be assured that 188体育网址_188体育在线-【唯一授权网站】@ of Nottingham will receive their payments in full, and in a timely manner.
It is extremely important that you email the proof of payment to the Visa Office if your visa fee is not paid through the MyNottingham portal. Please ensure you copy the International Finance team in your email. Your application will not be processed until the 188体育网址_188体育在线-【唯一授权网站】@ has received and acknowledged the payment.
STUDENT FEES FROM SANCTIONED COUNTRIES
Please take note that effective immediately any funds from Iran, Sudan, Cuba, Myanmar, Syria, Crimea, North Korea, Ethiopia, Iraq, Serbia, Tunisia, Vanuatu, Yemen, Trinidad and Tobago will not be accepted by our bankers as these countries are listed as sanctioned countries. We have been informed by our bankers that they will not be able to accept remittances from the above countries. Please note that cash payments are not acceptable.
All cheques and bank transfers must be forwarded to the Finance Office for official receipt. Please include your name and course on the back. Do also note that cheques/bank drafts are no longer acceptable in USD currency effective from 1st June 2016.
Refund of visa processing fees
Visa processing fees are non-refundable once the VAL application has been submitted by the Visa Office to EMGS. If you wish to withdraw your VAL application, please contact the Visa Office to check your eligibility for a refund. Your VAL will only be cancelled after the Visa Office receives written confirmation of your withdrawal.
Once you have submitted all required documents, the Visa Office will forward your application to EMGS for processing. EMGS will review and verify your documents, and if everything is in order, your application will then be sent to the Immigration Department of Malaysia for final approval and issuance of your eVAL (Electronic Visa Approval Letter).
The entire process may take approximately 4 to 6 weeks, but at times this may take longer than the standard timeline depending on document verification and the Immigration processing time.
You can track your application status via EMGS Track My Application.
During this period:
EMGS and the 188体育网址_188体育在线-【唯一授权网站】@ may request additional documents if necessary.
Any delay in providing the requested documents will likely affect your VAL approval timeline.
Do not book your flight to Malaysia until your eVAL has been approved and your Single Entry Visa (SEV) has been obtained (if applicable). Early travel plans may result in complications at immigration
Once your application is approved by the Immigration Department of Malaysia, EMGS will issue your Electronic Visa Approval Letter (eVAL) and make it available via the EMGS Mobile Hub.
Make sure to refer to the email from International Student Support on how to correctly fill in your “Airport Arrival Form.”
Once you arrive in Malaysia, please follow the steps below to ensure a smooth transition and successful completion of your student visa process:
At the Airport (KLIA):
1. Present your eVAL, SEV/eVISA, along with your original passport, to the Immigration desk at Kuala Lumpur International Airport (KLIA) to obtain your entry stamp
2. For issuance of your Special Pass, refer to procedures outlined by the Immigration Department or the KLIA SOP provided.
Your eVAL, SEV, or eVISA is NOT your Student Pass. Students are responsible for completing the post-medical and visa endorsement process promptly. Failure to do so may result in additional costs, such as having to apply for a Special Pass.
International students applying to renew their Student Pass for a second year (or subsequent years) must meet the following criteria:
Students may appeal for visa renewal with supporting evidence. However, the Immigration Department of Malaysia reserves full discretion to approve, shorten, or reject visa renewals.
i-Kad renewals are done on a yearly basis, even if the student has been granted a Student Pass for the full duration of their programme. To be eligible for i-Kad renewal, students must:
The Immigration Department of Malaysia has the right to approve, shorten, or deny any i-Kad renewal. Failure to renew your i-Kad may result in cancellation of your Student Pass, requiring you to return to your home country as per immigration guidelines.
International students are not allowed to work part-time during the academic semester.
However, during official semester breaks, students are allowed to work up to 20 hours per week, subject to Immigration Department of Malaysia regulations.
Approved Sectors for Part-Time Work:
To apply for part-time work permission, students must:
Once approved, an endorsement (rubber stamp) will be placed in your passport. You may only begin working after this endorsement is issued.
Approval is entirely at the discretion of the Immigration Department.